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Payroll Specialist/Human Resources Associate

Irvington, NY
Posted 9/4/18

The Payroll Specialist/HR Associate will be an integral part of a growing Human Resources team. Overall responsibilities include: payroll processing, benefits administration, HR compliance and special projects.  

You Will: 

  • Process bi-weekly and semi-monthly payroll for all locations  Enter and verify all payroll entries including deductions, earnings and changes, garnishments, review and reconcile payroll data and resolve any discrepancies as necessary
  • Ensure the processing of new hires, transfers, promotions and termination is accurate and timely on all HR systems
  • Register with new state agencies and local city agencies when new location opens as part of new payroll set up
  • Organize and verify all data for final payroll runs prior to processing of year end W-2s, and process W-2 corrections as appropriate  
  • Serve as the primary contact for all employee inquiries related to time clock issues, time off accruals and policies, and discrepancies in pay  
  • Maintain a variety of payroll files and records such as: W-4, I-9, enrollment forms for insurances, retirement plan, transit benefits and for other payroll deductions  
  • Calculate payroll true-up reports for applicable worker’s comp insurances according to plan year schedule.  
  • Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations  
  • Maintain well-organized payroll records, files and any payroll related documents  
  • Assist employees with payroll and benefits related questions and issues  
  • Maintain the integrity of HR records; specifically, all employee changes related to set up of benefit and retirement plans, enrollments, all deductions, loans, life and COBRA events, pay changes, time off, and terminations  
  • Prepare employee separation documentation and when applicable calculate unused vacation pay, terminate benefit vendors and initiate COBRA event  
  • Respond to and follow up on all employment verifications and unemployment claims  
  • Manage ACA and 5500 reporting process with payroll vendor  
  • Manage and process COBRA events and file Worker’s compensation, STD and LTD   
  • Serve as the primary contact third party administrators for 401K plan to troubleshoot plan issues, employee inquiries, and general communications  
  • Produce reports for all aspects of staffing for general inquiries and audits as needed; these may include funders, state regulatory agencies, finance or other units  
  • Assist with open enrollment process for all benefits  
  • Assist with future implementations (more sophisticated payroll and benefits systems)  

Your Qualifications: 

  • Bachelor’s degree or equivalent experience is required  
  • 5 years relevant human resources experience, with  3+ years of payroll  
  • Some experience in accounts payable, accounts receivable and/or accounting analysis preferred  
  • Knowledge  of Federal & State Payroll Tax withholdings, benefit deductions, and garnishments  
  • Proficiency in Microsoft office applications; particularly Excel  
  • Helpful to have prior experience in Paychex, ADP or similar payroll platform  
  • Able to maintain absolute objectivity and confidentiality with all employees and all payroll related data  
  • Detailed oriented, organized and able to multi-task  
  • Strong organizational and communication skills  
  • Able to work in a fast-paced, deadline driven environment  
  • Bilingual Spanish preferred but not required  


  • This position is based in the New York office with no travel required. 

Key Values & Characteristics of Candidates: 

  • Authentically Green. Candidates must sincerely care about leading the movement to improve the environmental impact of the food supply chain. Candidates must be passionate about creating a healthier planet, environment and food supply. The background and experience of candidates should reflect a true passion for improving the way we feed Americans. 
  • Drive to Succeed. Candidates must have hunger and ambition and must get out of bed and want to perform strongly everyday, internally motivated. Candidates must demand excellence and strive to achieve greatness. Candidates should have a high clock speed and imbue energy in those around them. 
  • Humility & Integrity. Candidates must have personal humility and must want the organization to succeed (not focusing solely on personal success). Candidates must care about people and clients and be strong team players. Candidates must possess the highest degree of integrity and must project the proper image of BrightFarms. 
  • Productive. Colleagues and clients should be quick to describe candidates as famous for getting things done. 
To apply for this position, please fill out the fields below and upload your resume (.doc, .pdf).